Notarized Diploma Letter for Apostille
Apostille service is available through the State of Wisconsin Office of the Secretary of State. Please follow the instructions to submit your documentation for an apostille. UW-Madison cannot guide you through the apostille process, but we can provide you with a notarized letter that certifies your diploma.
If you have your original diploma, you do not have to order a duplicate copy to submit for an apostille. You may fill out this form and we will prepare and mail you a true copy of the diploma that can be submitted to the Office of the Secretary of State.
If you decide to order a duplicate copy and have it apostilled, the Office of the Secretary of State will accept the printed copy of your diploma as an original document. However, if the duplicate diploma you plan to submit does not bear the same signatures of the governance in office at the time of your graduation (UW System President, UW System President of the Board of Regents and UW-Madison Chancellor), they might reject it and require a notarized letter from the UW-Madison Office of the Registrar. In this case, after you have ordered and received your duplicate diploma, you may fill out this form and we will prepare and mail you a true copy of the diploma that can be submitted to the Office of the Secretary of State.
Please note that we will not notarize Certified Electronic Diplomas (CeDiplomas) or transcripts. The official transcript meets the apostille requirements without a need for additional certification.
Notarized Diploma request form