The Office of the Registrar serves as the custodian of student records and course data for the University of Wisconsin–Madison.
A variety of data reports are readily available at no cost to give students, faculty, staff, researchers, and members of the public a detailed look at the university. Some information, such as student education records, cannot be publicly released under the Family Educational Rights and Privacy Act of 1974 (FERPA). We can provide training and consultation on FERPA requirements and restrictions.
The resources on this page provide an overview of how to access data or get additional information. School officials, campus researchers, and non-UW–Madison affiliated individuals seeking to access FERPA-restricted student records can submit a data request for additional student record data.
Contact our reporting team at data@registrar.wisc.edu with general questions or to follow up on a data request.
Available Reports
Reports We Provide
- Conferred Degree Reports: The updated report is typically available in late summer and includes all degrees conferred as of the date of the report.
- Dean’s List: This report includes students who have met the criteria to be named to their School or College’s Dean’s List.
- Enrollment Reports: An enrollment report shows the term’s headcount data as of the census date (defined as “as of the end of the tenth day of instruction”).
- Grade and GPA Reports: Access undergraduate grade-point average and course grade-distribution reports.
- Major, Options, Degrees and Certificates Report: The Majors, Options, Degrees, and Certificates workbook displays the current term’s active majors, options, degrees, and certificates.
Reports From Other Campus Partners
- Data Digest: Published annually by Data, Academic Planning and Institutional Research (DAPIR), Data Digest is a quantitative overview of trends in the students, faculty and budget of the university.
- RADAR (Repository for Administrative Dashboards and Reports): RADAR is the one-stop central portal for exploring and locating administrative dashboards and reports from offices across UW–Madison. The Office of the Registrar provides dozens of reports via RADAR. Note: Not all reports are publicly available.
- UW Facts and Figures: Quick, current facts about UW–Madison, enrollment, new freshmen, tuition and fees, study abroad, and degrees awarded.
Get Data
Ways to Access Data
- Data Request Intake form: School officials, campus researchers, and non-UW–Madison affiliated individuals seeking to access FERPA-restricted student records can submit a data request for additional student record data.
- Student Directory Data Request: Publicly releasable student directory information can be obtained by submitting a request. It is open to the general public and others who are not school officials, including campus representatives of Registered Student Organizations, outside companies and organizations, and private individuals. Campus staff and faculty may use these lists but should keep in mind that students who have placed restrictions on the public release of their information have been excluded.
Student Directory Data Request form
- Data Center: The Student Information System (SIS) includes a search-and-report tool called Data Center. Access is limited to faculty and staff with certain roles; for more information, refer to this help document.
- Email Lists: The Division of Information Technology’s (DoIT) Email Lists offer a suite of services to meet your email distribution list needs.
- InfoAccess: The InfoAccess Data Warehouse contains data from source systems like Student Information System (SIS), Budget System, Shared Financial System (SFS), Person Hub and Human Resource System (HRS).
Other Resources
- Data, Academic Planning & Institutional Research (DAPIR): DAPIR is a unit of the Office of the Provost that “manages the structures needed to ensure the availability of accessible, usable, high-quality data.”
- Family Educational Rights and Privacy Act of 1974 (FERPA): FERPA is the federal law that governs the privacy of student education records, access to those records, and disclosure of information from them.
- For Researchers: Electronic Consent to Obtain FERPA-Protected Student Records: If you are a campus researcher and need to obtain student records that are protected under FERPA, you will need to get consent from students.
- Glossary of Terms: This glossary explains the terms used in administrative dashboards and reports. Here you will find functional definitions of terms, as well as dashboards and reports that use those terms.
- Graduate School: View statistics related to master’s and doctoral programs on the Graduate School’s website.
- Institutional Review Board (IRB): A component of the University of Wisconsin–Madison’s Human Research Protection Program, the Institutional Review Board is responsible for protecting the rights and welfare of human subjects in research conducted by faculty, staff, and students affiliated with the University of Wisconsin–Madison.
- Office of Compliance: Seeking public records from UW–Madison? Make a public records request through this link. This page also has additional information on the Wisconsin Public Records law.
- Office of Policy Analysis & Research (OPAR): The mission of the Office of Policy Analysis & Research (OPAR) is to inform University of Wisconsin System planning, policy development, evaluation, and decision-making processes.
FAQs
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How do I get a student directory data list?
Submit a request via the form on this page. Within an hour, your selected list is sent automatically to the email that you input. Expect the file to be as large as 12 to 15 MB in size and to come from “uwdatarequest@gmail.com.” You must submit a separate request for each list you wish to receive.
What does it cost to get a student directory data list?
Nothing! By standardizing and automating our processes, we are currently able to provide these lists free of charge.
What's included in the student directory data list?
Each list contains directory information for each student who has not elected to restrict the release of their information. Visit the FERPA Overview page for the full list of data. Note that irrelevant data elements are omitted from specific lists, e.g., for lists of enrolled students, date of degree is omitted since enrolled students have not yet graduated.
Why am I getting all that information? I just want [fill in the blank].
In order to meet the needs of all requestors, each file contains all releasable student directory information. We recommend using Excel or other tools to omit any columns (data fields) and filter out any rows (students) that you do not need.
Wait, but I want [fill in the blank]. Where’s that?
If it’s not student directory information, it’s not releasable without student consent. Things that cannot be released include, but are not limited to:
- Gender
- Race/ethnicity
- Date of birth
- Status as a first-year or transfer student
- GPA
- Courses taken
When are student directory data lists updated?
Lists are refreshed twice daily: once around 5 p.m. and once around midnight. Please note that, depending on the time of the year and the file in question, there may be little to no change in the data from day to day.
Is my student directory data list complete? Why are there few or even no students on my list?
Your list is complete but only includes students who fit the specified criteria (e.g., currently enrolled for the requested term). Timing can affect who appears on lists. For example, it is possible in January to request the list of students enrolled in the upcoming summer term. However, because student self-enrollment for summer is still months away, there will be few if any students on the list of summer students when requested early in the spring term. Similarly, since new students enroll for the fall throughout the entire summer, the fall list will have the most students after fall becomes the current rather than future term. Consult our list of dates for more information about the timing of enrollment.
I made a request via the web form over an hour ago. Why didn’t I receive an email with the file?
First, please verify that the message, which comes from “uwdatarequest@gmail.com,” didn’t go into your spam, junk, or clutter folder. Next, please verify that you can receive files that are up to 15 MB, as some email systems may prohibit large files. Finally, try resubmitting your request, taking special care to type your email address correctly.
If you have tried all of these steps and still have not received the data you requested, email us at data@registrar.wisc.edu.