Data Reports and Request Resources

The Office of the Registrar serves as the custodian of student records and course data for the university. Please view the resources below to access data or get additional information.

School officials and campus researchers seeking to access student records can submit our data request intake form.

Quick Links

wdt_ID Quick Links Description
1 Data Request Intake Form School officials and campus researchers can submit a request for data.
2 Public Data Request Publicly releasable student directory information can be obtained by submitting a request online.

*Indicates that some or all content is available to the public

Get Data

wdt_ID Link Description Publicly Available*
1 Certificate List The official list of certificates offered at the University of Wisconsin-Madison Yes
2 Conferred Degree Reports The updated report is typically available in late summer and includes all degrees conferred as of the date of the report. Yes
3 Data Center The Student Information System (SIS) includes a search-and-report tool called Data Center, created by the Office of the Registrar.
4 Data Digest Published annually by Academic Planning and Institutional Research, Data Digest is a quantitative overview of trends in the students, faculty and budget of the university. Yes
5 Data Request Intake Form School officials and campus researchers can submit a request for data.
6 Grade and GPA Reports Access Undergraduate grade-point average and Course grade-distribution reports. Yes
7 InfoAccess The InfoAccess Data Warehouse contains data from source systems like Student Information System (SIS), Budget System, Shared Financial System (SFS), Person Hub and Human Resource System (HRS).
8 Majors, options, and degrees list This is a list of the majors, options, and degrees authorized for the University of Wisconsin-Madison as implemented in the student information system. Yes
9 Public Data Request Publicly releasable student directory information can be obtained by submitting a request online. Yes
10 RADAR (Repository for Administrative Dashboards and Reports) RADAR is the one-stop, central portal for exploring and locating UW-Madison’s administrative dashboards and reports Yes

Data Resources

wdt_ID Link Description
1 APIR (Academic Planning and Institutional Research) A unit of the Office of the Provost
2 FERPA (Family Educational Rights and Privacy Act of 1974) A federal law that governs the privacy of student education records, access to those records, and disclosure of information from them
3 Glossary of Terms Glossary of terms used in administrative dashboards and reports. Here you will find functional definitions of terms, as well as dashboards and reports that use those term.
4 Graduate School View statistics related to master’s and doctoral programs
5 IRB (Institutional Review Board) The Education and Social/Behavioral Sciences Institutional Review Board (ED/SBS IRB) office is charged with reviewing human subjects research occurring within the social and behavioral sciences, and non-medical health research
6 OPAR (Office of Policy Analysis and Research) The mission of the Office of Policy Analysis and Research (OPAR) is to inform University of Wisconsin System planning, policy development, evaluation, and decision-making processes

You can contact our reporting staff at data@registrar.wisc.edu with general questions or to follow up on a request submitted via the Data Request Intake form.

Data Center

The Student Information System (SIS) includes a search-and-report tool called Data Center, created by the Office of the Registrar.

Faculty and staff with certain roles have access to Data Center, which is located under “Reporting Tools” in the main menu of SIS. If you are faculty or staff with permission to use SIS and don’t have access to Data Center, you can request access. To do so, please complete the SIS Authorization Form. On the form, fill in the top section; under Additional Roles, write “(A) UW_SR_DEPARTMENT_CENTER” to add the Data Center role; obtain the necessary signatures; then submit as directed on the form.

Data Center help document

Public Data Request

Under FERPA, the federal law that governs the privacy of student education records, student directory information can be released to the public without student consent. However, students may elect to restrict the public release of directory information. Those who have done so will be excluded from lists provided. Students should allow up to 24 hours for such requests to be reflected in lists.

Interested individuals can obtain lists of student directory information by submitting the form below. It is open to the general public and others who are not school officials, including campus representatives of Registered Student Organizations, outside companies and organizations, and private individuals. Campus staff and faculty may use these lists but must do so with caution, knowing that students who have placed restrictions on the public release of their information have been excluded.

School officials with a FERPA “educational need to know” are exempt from student-placed restrictions.

FAQs

Public Data Request

This is an accordion element with a series of buttons that open and close related content panels.

How do I get a list?

Submit a request via the form. Within an hour, your selected list is sent automatically to the email that you input. Expect the file to be as large as 12 to 15 MB in size and to come from data@registrar.wisc.edu. You must submit a separate request for each list you wish to receive.

What does it cost to get a list?

Nothing! By standardizing and automating our processes, we are currently able to provide these lists free of charge.

What's included in the list?

Each list contains directory information for each student who has not elected to restrict the release of their information. Visit the FERPA Overview page for the full list of data. Note that irrelevant data elements are omitted from specific lists, e.g., for lists of enrolled students, date of degree is omitted since enrolled students have not yet graduated.

Why am I getting all that information? I just want [fill in the blank].

In order to meet the needs of all requestors, each file contains all releasable student directory information. We recommend using Excel or other tools to omit any columns (data fields) and filter out any rows (students) that you do not need.

Wait, but I want [fill in the blank]. Where’s that?

If it’s not student directory information, it’s not releasable without student consent. Things that cannot be released include gender, race/ethnicity, date of birth, status as a first-year or transfer student, GPA, courses taken, and much more.

When are lists updated?

Lists are refreshed twice daily: once around 5:00 PM, and once around midnight. Please note that, depending on the time of the year and the file in question, there may be little to no change in the data from day to day.

Is my list complete? Why are there few or even no students on my list?

Your list is complete but only includes students who fit the specified criteria (e.g., currently enrolled for the requested term). Timing can affect who appears on lists. For example, it is possible in January to request the list of students enrolled in the upcoming summer term. However, because student self-enrollment for summer is still months away, there will be few if any students on the list of summer students when requested early in the spring term. Similarly, since new students enroll for the fall throughout the entire summer, the fall list will have the most students after fall becomes the current rather than future term. Consult our list of dates for more information about the timing of enrollment.

I made a request via the web form over an hour ago. Why didn’t I receive an email with the file?

First, please verify that the message didn’t go into your spam, junk, or clutter folder. Next, please verify that you can receive files that are up to 15 MB, as some email systems may prohibit large files. Finally, try resubmitting your request, taking special care to type your email address correctly.