Fines, Fees and Holds

Guidelines for Tuition Waivers

  • Students must enroll for the course(s) with UW-Extension during the semester for which the tuition waiver was granted.
  • Remedial courses are not eligible for this tuition waiver. Only credit courses that meet degree requirements are eligible.
  • At the discretion of the Dean, tuition waivers may be granted at any point during a semester.

Excerpts from UW System Tuition and Fees Policies for Credit Instructions (F44)

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Extension Credit Programs

Credits for courses taken through any campus and sponsored by UW-Extension, which have been approved as part of the student’s degree program, shall be combined with the campus credits when determining tuition and segregated fee assessments. The tuition and fee schedule to be used when assessing extension fees for degree credit instruction shall be the same as those applicable to the campus. Extension fees shall be prorated based upon the number of credits when a student is taking a combination of extension and campus courses. Institutions must reimburse UW-Extension for the Independent Study of full-time students on a pro rata basis based upon the number of credits taken. Part-time students shall pay UW-Extension and the campus separately until they reach the credit plateau.

Multiple Campus Enrollments (Including Extension)

An appropriate segregated fee shall be assessed by each campus. Refunds should be calculated in consultation with each institution. Refunds may not exceed amounts paid.

Undergraduate Students

Undergraduate students, including Minnesota reciprocity students, who enroll for more that 18 credits shall be assessed the per credit fee for all credits beyond 18. Credits taken by students enrolled at more than one UW System institution (including Extension) shall be combined in order to determine their tuition assessment. It is the student’s responsibility to present evidence of certification of enrollment, including fees assessed and credits being taken.If the undergraduate credit plateau (12 through 18 credits) is achieved at the first institution, no additional tuition will be assessed by the second institution unless the total credits exceed 18 credits. When the credit plateau is not achieved at the first institution, the second will charge the per credit rate until the credit plateau is reached. At no time will the credit plateau assessment be less than the lowest nor more than the highest credit plateau rate of the institutions involved. The first institution shall be generally defined as the one enrolled in for a degree.

Graduate Students

Credits taken by graduate students enrolled at more than one UW System institution shall be combined in order to determine their full-time status and tuition and segregated fee assessment. It is the student’s responsibility to present evidence of certification of enrollment including fees assessed and credits being taken. If full-time status (eight credits, doctoral cluster; nine credits, university cluster) is achieved at the first institution, no additional fees will be assessed by the second institution. When full-time status is not achieved at the first institution, the second will charge the per credit rate until the full-time plateau is reached. At no time will the full-time rate be less than the lowest nor more than the highest full-time rate of the institutions involved. The first institution shall be generally defined as the one enrolled in for a degree.

In-school loan deferment

In-school loan deferment forms can only be processed for the current or previous semester(s).

In-school loan deferment forms may be faxed to (608) 265-8946 or mailed to:

University of Wisconsin-Madison
Office of the Registrar
Transcripts & Certification
333 East Campus Mall #10101
Madison, WI 53715-1384

If you have any questions or concerns about your in-school loan deferment forms you may contact The Office of the Registrar at the above address or email us at registrar@em.wisc.edu.

Official document fee

This $130 one-time fee will appear on your first semester Tuition and Fees bill. The fee is mandatory for all new students and covers the cost of many documents that students previously had to pay for each time a document was requested. The cost of this fee will be considered in the cost of attendance for the first semester of your financial aid package. Learn more about Financial Aid, on the Office of Student Financial Aid website. The fee pays the costs of various official documents that you have access to use as a UW–Madison student:

  • unlimited official transcripts*
  • unlimited degree verifications
  • unlimited enrollment verifications
  • unlimited voter enrollment verification letters
  • unlimited university-related and third party document certification
  • unlimited university-related notary services
  • original diploma
  • certified electronic diploma (CeDiploma)

(*We reserve the right to refuse large-volume transcript orders if there is no valid reason for the large quantity.)

Documents not covered by this fee are official transcripts or diplomas if you have a hold on your academic record; duplicate diplomas; any degree verification or enrollment verification letters initiated by someone other than you (such as a potential employer). Expedited courier delivery of documents is not included in this fee.

If you graduated or withdrew from UW–Madison and are returning to enroll in new courses, you don’t need to pay the fee again. It’s a one-time fee and gives you access to these documents for no additional charge throughout your UW–Madison career and as an alumnus.

Late-initial-enrollment fee

A late-initial-enrollment fee of $50 is assessed to students who begin enrolling in courses after a specific date each term.

For all students (except Special and Guest), the date is generally the Friday of the first week of the regular session. For Special and Guest students, the date is generally the Friday of the second week of the Regular Session.

If you have been assessed this fee, the Bursar’s Office will include it on your tuition bill. Tuition and related academic fees are always payable to the Bursar’s Office.

Initial course enrollment after the add deadline date requires the permission of the student’s academic dean and departmental permission for each course for all students. Advisor approval, if required, should be accomplished in accordance with the procedures established in the respective college or school.

Appealing the late-initial-enrollment fee

If you were assessed this fee and you can demonstrate that you could not have begun course enrollment before the deadline date for the term, you can appeal to our office.

Please send an email to tuition@em.wisc.edu with an explanation of why the fee should be waived; please attach any relevant documents. Your academic dean or department can send supporting documentation, if relevant. Our office will guide you through next steps.

Tuition Surcharge for Excess Credits

Wisconsin resident, undergraduate students who have completed more than 165 credits will be assessed a 100% tuition surcharge on any credits over 165. Review the Tuition Surcharge for Excess Credits Policy.

If you have already been awarded a bachelor’s degree from an accredited institution, you are exempt from the tuition surcharge. If you are a Special student, you are also exempt from the tuition surcharge.

If the minimum credits required to complete your academic program exceeds 135 credits, the tuition surcharge will not be assessed until your cumulative credit total exceeds that minimum by more than 30 credits.

Where to Clear Service Indicators (Holds)

REASON CODE DEPARTMENT/UNIT CONTACT ADDRESS PHONE
ALIB Robinson Map Library Staff 310 Science Hall 262-1471
ARFC Air Force Staff 1327 University Avenue 262-3440
ARTD Art Department Staff 6241 Humanities Building 262-1959
ATHL Athletics Staff B127 McClain Center 262-4985
AUH01 Admissions Staff 3rd Floor
716 Langdon Street
262-3961
CHEM Chemistry Staff 1334 Chemistry Building 262-6963
DNST Dean of Students Staff 75 Bascom Hall 263-5700
DOIT Division of Info Technology Staff Suite 200
Rm 199
5752 Tokay Blvd
262-0526
EGRO Engineering Outreach Staff 1712 Engineering Hall 263-5080
ENGR Engineering Staff 2640 Engineering Hall
FLO, FOV
or FOA
Office of Student Financial Aid Staff #9701
333 East Campus Mall
262-3060
GRIA Athletics Staff B127 McClain Center 262-4985
HEC Human Ecology Staff Room 234
1300 Linden Dr
262-2651
INTL International Studies Staff 252 Bascom Hall 262-6785
JOBL Journalism Broadcast Lab Staff 5115 Vilas Hall 263-4080
JOUR Journalism Reading Room Staff 2130 Vilas Hall 263-3387
LEX Exit Interview Staff 333 East Campus Mall # 10501 262-1791
LDLQ Office of Student Financial Aid Staff #9701
333 East Campus Mall
262-3060
LIBR Memorial Library Circulation Office 170 Memorial Library 263-7360
LMF Office of Student Financial Aid Staff #9701
333 East Campus Mall
263-7100
MARC School of Music Staff 4561 Humanities 263-1896
MEDS Medical School Staff 1120 MSC 263-4923
MILS Military Science – Army Staff 1910 Linden Drive West 262-6559
MISC Miscellaneous Enrollment
Services
#10101
333 East Campus Mall
262-3811
MUSC School of Music Staff 3561 Humanities Building 263-5972
NAVY Naval Science ROTC Staff 1610 University Avenue 262-3794
NURS School of Nursing Staff K6/242 CSC 263-5258
PHED Recreational Facilities Staff 1025 Unit II Gym 262-8258
PHRM Pharmacy Staff 1205 Rennebohm Hall 262-7501
REIN Learning Support Services Staff 279 Van Hise Building 262-1408
RESH Residence Halls Staff Cashier
Slichter Hall
625 Babcock Dr
262-2230
RES1 Residence Question Residence Counselors #10301
333 East Campus Mall
262-1355
SCDM Short Course Dorms Staff 116 Agriculture Hall 262-2270
SHIP Student Health Insurance Staff 1552 University Avenue 265-5232
TBAL Bursar Staff #10501
333 East Campus Mall
262-3611
THEA Theatre and Drama Staff 6173 Vilas Hall 263-2329
UHSV University Health Service Staff Rm 433
1552 University Ave
265-6554
VISA Visa Status Staff 217 Red Gym
710 Langdon
262-2044
WISU Wisconsin Union Staff Cashier
Memorial Union
262-1667
ZOOL Zoology Staff 234 Noland Hall 262-2742