The Curricular Services Office assigns general campus classrooms for formal academic instruction, course-related activities (e.g., midterm examinations, reviews) and final examinations.
- Fall General Assignment Room List (PDF)
- Spring General Assignment Room List (PDF)
- Summer General Assignment Room List (PDF)
Requests for classroom assignments are coordinated and communicated to Curricular Services by designated academic department representatives through the Student Information System (SIS).
When updating a combined section course, the 0000 GA RM value should be entered using the Schedule Class Meetings page in SIS. You should also enter room characteristics as needed.
During Final Call and after publish, departments may also request a specific room in SIS. We cannot guarantee that these room requests will be accommodated. Therefore, we suggest that you add room characteristics to these requests as well in case we need to find you a suitable alternative.
Final examination room assignments are sent to academic departments about three weeks prior to the start of final exams.
Call Curricular Services, (608) 262-6345, if you are trying to find or confirm a final exam room assignment.
Additional information about General Assignment classrooms, including photos where available, can be found online from Classroom Media Support in the central Space Management Office; Grainger Event Services; and in Space Management’s Instructional Space Attributes Database (requires a NetID login).
Classroom Assigning Timeline
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Term Roll
The Term Roll process rolls all non-GA classrooms forward. All GA classrooms roll forward also, but are converted to “0000 GA RM”.
Initial Call
During this time period, you should be entering “0000 GA RM” if you want a class section to be assigned a General Assignment (GA) classroom. If you are using non-GA space, you should enter that space’s facility ID. The batch room assigner will be run following this update period.
Final Call
During the Final Call you can review and alter your room assignments. If you wish to change a room assignment, you can either enter “0000 GA RM” or enter that GA room’s specific Facility ID (i.e. 0050 0272 for 272 Bascom). Curricular Services will attempt to assign the requested classroom or the best available. If you release your current assignment to request a new room, we cannot guarantee that the old room will still be available.
Ongoing Maintenance
You can make changes after the schedule of classes have been published online by either entering “0000 GA RM” or entering a GA room’s specific Facility ID (i.e. 0050 0272 for 272 Bascom). You will not be guaranteed of getting the specific room you ask for, but you will be assigned a GA room. You are guaranteed of doing no worse than the room you are assigned to at this point; old room assignments will be kept if nothing better is available. See also: General Assignment (GA) Classroom Procedures Post-Publication.
Special-event Classroom
25Live Pro is used by UW–Madison department/program administrative staff to request general-assignment classrooms for special events: department meetings, midterm exams, reviews, speaker events, extra meetings, video screenings, etc.
Curricular Services will assign you a room within two business days (48 hours). You can track your requests and will receive an email once your requests have been reviewed.
25Live Pro questions can be sent to r25@em.wisc.edu.
Final Exam Room Assignments
Final exams in General Assignment Classrooms are assigned in mid-November for fall terms and mid-April for spring terms. Once assigned, these room assignments can be viewed by students in the My Courses widget in MyUW and faculty and instructors in Faculty Center. Staff with appropriate access can also run reports using Data Center in SIS. In instances where more than one classroom is assigned, instructors communicate to students how the rooms are to be divided.
If your course does not have a room assignment, contact the instructor or department giving the exam to determine the location.
FAQs
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How do I request a General Assignment Classroom for a course?
- Navigate to Maintain Schedule of Classes in SIS
- Click on the Meetings tab
- Enter 0000 GA RM in the facility ID field
- Click Save
Can I request a specific GA classroom based on instructor preference?
During Initial and Final call of the curricular build cycle, you should enter any specific room characteristics that instructors request (i.e., seminar seating, technology, etc.). After the Schedule of Classes has been published, curricular reps may enter a specific GA classroom if it appears available in 25Live.
When requesting GA rooms, will I always be assigned in my 'home' building?
A number of factors are considered when assigning classroom space, including but not limited to room characteristic requests, requested room capacity, the ‘spread’ of a department’s class times throughout the day, and home building location. While not guaranteed, in almost all cases, if all other factors are equal, a ‘home’ building department will get a room in their ‘home’ building over a non-‘home’ building department.