How to submit transcripts
After completing a course off campus, request that an official transcript be mailed or sent electronically to the Office of Admissions and Recruitment.
Electronic transcripts must be sent through a secure document sending service to etranscripts@admissions.wisc.edu. Transcripts sent through email, as an attachment, will not be accepted as official. Paper transcripts sent to the Office of Admissions must bear an official school seal or be printed on the school’s custom watermarked/security paper.
Taking Courses At Two Institutions Concurrently
Some UW–Madison schools and colleges have rules regarding concurrent enrollment. If you are considering taking a course at another institution while you are enrolled at UW–Madison, check first with your academic advisor or dean. This also applies to online courses.
Identifying A Course Equivalent
If you would like to view how courses may transfer back to UW-Madison, use Transferology to view course equivalents.
If you plan to enroll in a summer or winter course at another institution and the course equivalent is not listed in Transferology, you may request course equivalencies via the Course Equivalency Service between March 1 and May 1 or November 1 and December 1. You may refer to our Guidelines for Choosing Non-UW–Madison Courses when the Course Equivalency Service is closed.
After using Transferology or the Course Equivalency Service to establish whether a course is transferable, you may need to consult with your academic advisor to determine whether the transferable course work will satisfy particular degree or major requirements.
Please be aware that your school or college at UW-Madison has limits on the number of credits that can be earned in a given term. For more information, we recommend you consult with your academic advisor or an academic dean in your school or college.
Non-Approved Study Abroad Programs
If you have enrolled in a study abroad program that is not approved by UW–Madison or you plan to leave UW-Madison for a fall or spring semester to take courses elsewhere (either at a US or foreign institution), please see the below steps that you will need to take.
- Submit a reentry application prior to returning to UW-Madison. Note that students who study abroad through UW-Madison approved programs do not need to apply for reentry.
- Send an official transcript when the course work is completed. Electronic transcripts must be sent through a secure document sending service to etranscripts@admissions.wisc.edu. Transcripts sent through email, as an attachment, will not be accepted as official. Paper transcripts sent to the Office of Admissions must bear an official school seal or be printed on the school’s custom watermarked/security paper. In order to receive transfer credit, the non-approved study abroad program must issue an official transcript from an accredited tertiary-level, degree-granting institution. If you are participating in a program through a study abroad provider (CIEE, CEA, IES, etc), you must obtain an official transcript from the provider’s “School of Record”. Note that some schools of record charge an additional fee to issue an official transcript. You will need to confirm with the host institution or study abroad program that they will provide a transcript that meets these standards.
Responsibilities for UW-Madison students intending to transfer credit on a non-approved international program (NAP).