For many departments, the instructors available to teach will have an influence on the number and types of courses that are offered in a given semester.
Use this section to help determine which instructors will be teaching in a given semester, their preferences, and final assignments.
Assign instructors to courses
Assign instructors to courses based on budget allowances, lecture funding, teaching loads, etc.
- Determine budget allowances
- Assign courses to lecturers, TAs (consult department list of eligible TAs)
- Schedule the TA sections for the big lectures in accordance with budget or budget estimate (includes zero enrollment sections that may be opened later)
When departments and programs assign instructors to courses, they will also determine what role that instructor has in the course. It’s helpful to be familiar with the “Policy on Minimum Qualifications for Instructional Staff,” to understand the specific definition of a “qualified” instructor.
Principal, supervisory, and auxiliary instructors
Every section of a course must have a principal instructor. This is the instructor who regularly interacts with students in that section, typically holds office hours, and is the first line of contact for students with questions or problems. Some sections might have more than one principal instructor. Principal instructors could be professors, lecturers, teaching assistants, etc.
Example: GENETICS 467 has two principal instructors (a professor and an associate professor) who share teaching duties.
A supervisory instructor will be a “qualified” instructor, associated with the section when the principal instructor is not qualified or needs supervision (such as a teaching assistant supervised by a professor). Only one supervisory instructor can be assigned to a course.
Example: SPANISH 102 is usually taught by teaching assistants, who are the principal instructors. A faculty member serves as the course coordinator for all SPANISH 102 offerings. This is the supervisory instructor, and isn’t usually known to the students enrolled in this course.
An auxiliary instructor provides a small portion of instruction in the section but does not have substantial responsibility for the curriculum or its delivery. A section may have no instructors in this type of role, or one, or several.
Example: PSYCH 202 has a principal instructor (a faculty associate) who is recognized by the students as their teacher. There is also a teaching assistant who provides some additional instruction. This TA is an auxiliary instructor.
For sections numbered 001 to 299 (most lectures, seminars, and independent-study sections), the principal instructor must be qualified, or have a supervisory instructor also listed for that section.
For sections 300 to 999 (most discussions and labs), the principal instructor doesn’t need to be qualified. These kinds of sections are associated with a lecture or seminar (a section numbered 001 to 299), which requires a qualified principal or supervisory instructor.
View a PDF flowchart of the instructor role relationships.
Determine instructor availability and preferences
Use the following tools to help determine the availability and preferences of the instructors.
- Instructor availability – instructors can indicate conflicts/obligations for a given semester and provide pre-teaching preferences.
Add new instructors to system
New instructors must be entered into the HR system before their names can be added to the course in the SIS database. Please refer to the list of job codes we’re loading as instructors.
Contact the human resource person in your department to initiate the process of adding them into HRS.
Effective with instructor assignments for the Spring 2017 Schedule of Classes, per the Policy on Minimum Qualifications for Instructional Staff, in order to serve as a course instructor, UW employees must:
- Have earned a terminal degree, or a degree at least one level higher than the degree for which the course to be taught can be counted;
- Hold an instructional title in order to be eligible to be a course instructor, and;
- Have their highest degree information (or alternative qualification justification) entered into HRS.
NOTE: Teaching Assistants and Lecturer-SAs hold positions that are by definition supervised by a qualified instructor. For this reason, data entry of the highest degree information for individuals teaching with these titles is not required.
In exceptional circumstances, departments can file a “Pending Instructor Petition” to have an employee added as an eligible course instructor. Petitions can only be made within four weeks of the start of instruction and, if approved, the required appointment in an instructional title must exist in HRS by the fourth week of instruction (or equivalent for a summer or modular session) or the instructor will be removed from the Instructor/Advisor table and any courses to which the instructor is assigned for the term.