Each academic department should have one person designated as the primary curricular representative with one or more back-up curricular representatives recommended. It is the responsibility of the primary curricular representative to collect updates to the upcoming schedule of classes and enter allowable updates directly in SIS.
The Curricular Services section of the Registrar’s Office is responsible for publishing the schedule of classes. Curricular Services establishes the curricular production schedule and communicates the timelines and processing instructions to the primary curricular rep in each department.
New curricular representatives should:
Provide Curricular Services with your contact information.
Call the Curricular Services staff person responsible for your department. Go to Curricular Services Staff Contact List to determine the appropriate Curricular Services staff person. Give Curricular Services your information: name, address, email, phone, and department affiliation and the Curricular Services contacts database will be updated so you get timely communications directly. If needed, Curricular Services will also make sure that you have materials previously sent out that are still applicable to a particular process in progress.
Get Update Access to SIS.
The Student Information System (SIS) is the primary tool for building the schedule of classes. Begin by filling out the Access form located here: https://registrar.wisc.edu/sis/. You will need to request “SC_TTBL2” (the curricular update authorization role) in order to update your schedule of classes directly in SIS.
Note that this system requires training prior to full access.
Sign up for Curricular Update Training.
There are currently three trainings that new Curricular Representatives may need to attend, depending on your role within your department. If you are unsure of which trainings to sign up for, please contact Curricular Services.
Register for SIS trainings here: https://registrar.wisc.edu/sis/
Get ACCESS to 25Live classroom availability and reservations system .
Administrative staff who will be managing special-event space requests for their department/program can request authorization to use the 25Live at go.wisc.edu/roomform. Anyone can also use the form to request View Only access to see classroom schedules.
ADD the lumen widget to MyUW.
The Lumen widget is the portal to access the Guide (for Guide editors), the online Course Proposal system, and the Classroom Availability and Reservations Software. To add this widget to your MyUW homepage, click the “Add to Home” widget often found at the bottom of your home page. Search “Lumen”, then click “+Add to Home” on the right side of your page.
BOOKMARK THE LUMEN KB WEBSITE
Become familiar with all the Guide, the Course Proposal process, and 25Live with Quick Links to other RO Resources. https://kb.wisc.edu/lumen/
Acquaint yourself with this Curricular Toolkit website.
This website has curricular build update materials such as curricular forms, schedules and calendars and links to additional university resources for the schedule build process. Familiarize yourself with the website by following the navigation to the right.
Overview of the curricular build process
The curricular build process for departments involves planning course information, entering the appropriate data into SIS, then reviewing and auditing the data.
There are two phases of production (PDF): Initial Call and Final Call. These phases are initiated by Curricular Services.
The Planning section of the Curricular Toolkit focuses on how to plan for the curricular build process.
If you have trouble with your browser or have problems logging in to SIS, please contact the DoIT Help Desk at (608) 264-4357 or firstname.lastname@example.org