The following is considered public directory information that can be released without the student’s written consent:
- Postal addresses
- Telephone numbers
- E-mail addresses
- Date of birth
- Major field(s) of study and number of academic credits earned toward degree
- Attendance status (including current year, credit load, and full- or part-time status)
- Dates of attendance (including matriculation and withdrawal dates)
- Degrees and awards received (type of degree and date granted)
- Previously attended educational agencies or institutions
- Participation in officially recognized activities
- Participation in athletics and height and weight of athletes
A student has the right to restrict the release of their public directory information by placing a FERPA restriction on that data. Prior to enacting a restriction, a student should carefully consider how the decision may affect them in unexpected ways. For example, should a student place a restriction on their degree or name, a prospective employer requesting degree confirmation would be denied such information or the student’s name would not appear in the commencement brochure. UW-Madison will honor a student’s request to restrict the release of directory information but cannot assume responsibility to contact the student for subsequent permission to release the information. Regardless of the effect upon a student, UW-Madison assumes no liability for honoring a student’s request that directory information be restricted. A student who has ceased attending UW-Madison, and whose directory information was not restricted in their last term of attendance, does not have the right to restrict the release of directory information until such time as they re-enrolls at the University.
Students wishing to restrict some or all directory information should log on to Student Center from My UW, click on ‘Privacy’ under Personal Information, then click on the ‘FERPA Restriction’ tab.
Even though a student may have placed a FERPA hold, the University has the right to share the student’s information with school officials who have a legitimate educational interest.