Here can be introductory information about what constitutes as an institutional report.
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Reports
| wdt_ID | Name/Title | Type | Description |
|---|---|---|---|
| 1 | Dean's list | ||
| 2 | Course Grade Distribution Report | ||
| 3 | Undergraduate GPA Report | ||
| 4 | Cumulative Degree Report | ||
| 5 | Majors, Options, Degrees, and Certificates Report | ||
| 6 | UW-Madison Enrollment Report | ||
| 7 | UW-Madison Enrollment Report - Preliminary | ||
| 8 | SIS Program Codes | ||
| 9 | Degrees and Majors: Demographics and Trends | ||
| Name/Title | Type | Description |
Request Data
Under FERPA, the federal law that governs the privacy of student education records, student directory information can be released to the public without student consent. However, students may elect to restrict the public release of directory information. Those who have done so will be excluded from lists provided. Students should allow up to 24 hours for such requests to be reflected in lists.
Interested individuals can obtain lists of student directory information by submitting the form below. It is open to the general public and others who are not school officials, including campus representatives of Registered Student Organizations, outside companies and organizations, and private individuals. Campus staff and faculty may use these lists but must do so with caution, knowing that students who have placed restrictions on the public release of their information have been excluded.
School officials with a FERPA “educational need to know” are exempt from student-placed restrictions.
If you don’t see the data you need please check out the internal data page if you have a net ID or use this request form to send a note to our team.
Internally Available Data Complete the Data Request Intake Form
FAQs
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How do I get a list?
Submit a request via the form. Within an hour, your selected list is sent automatically to the email that you input. Expect the file to be as large as 12 to 15 MB in size and to come from data@registrar.wisc.edu. You must submit a separate request for each list you wish to receive.
What does it cost to get a list?
Nothing! By standardizing and automating our processes, we are currently able to provide these lists free of charge.
What's included in the list?
Each list contains directory information for each student who has not elected to restrict the release of their information. Visit the FERPA Overview page for the full list of data. Note that irrelevant data elements are omitted from specific lists, e.g., for lists of enrolled students, date of degree is omitted since enrolled students have not yet graduated.
Why am I getting all that information? I just want [fill in the blank].
In order to meet the needs of all requestors, each file contains all releasable student directory information. We recommend using Excel or other tools to omit any columns (data fields) and filter out any rows (students) that you do not need.
Wait, but I want [fill in the blank]. Where's that?
If it’s not student directory information, it’s not releasable without student consent. Things that cannot be released include gender, race/ethnicity, date of birth, status as a first-year or transfer student, GPA, courses taken, and much more.
When are lists updated?
Lists are refreshed twice daily: once around 5:00 PM, and once around midnight. Please note that, depending on the time of the year and the file in question, there may be little to no change in the data from day to day.
Is my list complete? Why are there few or even no students on my list?
Your list is complete but only includes students who fit the specified criteria (e.g., currently enrolled for the requested term). Timing can affect who appears on lists. For example, it is possible in January to request the list of students enrolled in the upcoming summer term. However, because student self-enrollment for summer is still months away, there will be few if any students on the list of summer students when requested early in the spring term. Similarly, since new students enroll for the fall throughout the entire summer, the fall list will have the most students after fall becomes the current rather than future term. Consult our list of dates for more information about the timing of enrollment.
I made a request via the web form over an hour ago. Why didn't I receive an email with the file?
First, please verify that the message didn’t go into your spam, junk, or clutter folder. Next, please verify that you can receive files that are up to 15 MB, as some email systems may prohibit large files. Finally, try resubmitting your request, taking special care to type your email address correctly.