Internally Available Data – DRAFT

Include information about what defines internal reports.

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Access

When to request access

I don’t know if this will be necessary or not, but provide audiences about how they will know if they need to request access or not. Consider including a note about how not all data is public and why some is restricted behind access.

How to request access

Make it clear how to request access to IDEs and other vizzes (go to RADAR). General “how to” information is hosted on the KB, so this can be a button, a link, or can be information on the page if it is general information and not steps.

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Request Data

The Student Information System (SIS) includes a search-and-report tool called Data Center, created by the Office of the Registrar.

Faculty and staff with certain roles have access to Data Center, which is located under “Reporting Tools” in the main menu of SIS. If you are faculty or staff with permission to use SIS and don’t have access to Data Center, you can request access. To do so, please complete the SIS Authorization Form. On the form, fill in the top section; under Additional Roles, write “(A) UW_SR_DEPARTMENT_CENTER” to add the Data Center role; obtain the necessary signatures; then submit as directed on the form.

Data Center help document

what is this used for, appropriate use

Under FERPA, the federal law that governs the privacy of student education records, student directory information can be released to the public without student consent. However, students may elect to restrict the public release of directory information. Those who have done so will be excluded from lists provided. Students should allow up to 24 hours for such requests to be reflected in lists.

Interested individuals can obtain lists of student directory information by submitting the form below. It is open to the general public and others who are not school officials, including campus representatives of Registered Student Organizations, outside companies and organizations, and private individuals. Campus staff and faculty may use these lists but must do so with caution, knowing that students who have placed restrictions on the public release of their information have been excluded.

School officials with a FERPA “educational need to know” are exempt from student-placed restrictions.

Submit a Public Data Request

If you don’t see the data you need please check out the Publicly Available Data or send a request for our team to review.

Publicly Available Data    Complete the Data Request Intake Form