25Live Pro is used by UW–Madison department/program administrative staff to request general-assignment classrooms for special events: department meetings, midterm exams, reviews, speaker events, extra meetings, video screenings, etc.
If you had an R25 WebViewer account in the past follow these steps to access 25Live Pro in MyUW (you can also use this URL https://25live.collegenet.com/pro/wisc):
Access 25Live Pro via the Lumen app in MyUW:
1) Login to MyUW: https://my.wisc.edu
2) Click on the “Add more to home” link
3) Type Lumen into the search box
4) Click the “Add to Home” button in blue
5) Once you are in the Lumen app, click the “Classroom Scheduling and Reservations” widget
You will be prompted to log-in to 25Live Pro again using your R25 Webviewer username and password (r25r00m). Please take a moment to change your password once you log in view the Preferences link on the top right of the page. If you have questions regarding your account, please contact Jennifer Donahoe at firstname.lastname@example.org or 608-262-5333.
Please note: all class section room assignment requests will still be done via SIS. That process has not changed.
If you did NOT have a 25Live or R25 Webviewer account in the past:
Administrative staff who will be managing special-event space requests for their department/program can request authorization to use the 25Live Pro at go.wisc.edu/roomform. Anyone can also use the form to request View Only access to see classroom schedules.
If you are an instructor and would like to request a general-assignment classroom for a special event, please contact your department’s curricular representative.
If you are a student and would like to request a general-assignment classroom for a special event, please contact the Campus Events Services Office.
Using 25Live Pro
All event requests can be submitted by using the Event Form, which you can access on the top navigation bar or by clicking the blue Create an Event button in the middle of the homepage. For more information on how to create an event and request a room, please see: 25Live Pro Creating an Event
Curricular Services will assign you a room within 1 business day. You can track your requests by clicking the Go to Search button on the top right of the page, and then select “Events You Have Requested.” You will receive an email once your requests have been reviewed.
For more information on how to search for events, please see: 25Live Pro: Searching for Events
View several reports by clicking the More menu on the top right of the page, and then select Reports. Download grids, spreadsheets and calendars specific to your events and locations. Star your favorites to return to run them for each term.