Enrollment Related Information

Credit Load

The enrollment system does not allow students to enroll for more credits than their maximum credit limit or drop below the minimum credit limit if applicable. Students must contact their academic dean’s office for exceptions.

*Note: Undergraduate and special students will be subject to additional tuition if they exceed their credit load based on all credits for which they may have enrolled during the term. Students should consult with their academic dean regarding credit loads.

Special Notes for Summer

Students are limited to course enrollment equal to one credit per week of session with the exception of the eight week general session. That session allows for 9 credits over the eight week period. The enrollment system does not allow students to enroll for more credits than their credit limit. Students must contact their academic dean’s office for exceptions.

*Note: Undergraduate and special students will be subject to additional tuition if their credit loads exceed 12 credits based on all credits for which they may have enrolled during the term. Graduate and professional school students should check with their dean regarding maximum credit loads.

Summer Session Credit Overload
Below is the recommended process for a session credit overload request:
  1. Student should add classes through their Add a Class page in the Student Center until the maximum session credit load has been reached.
  2. Student should go to the Course Change Request page to initiate their request to add another class in that same session.
  3. Student should save their request, print the form, obtain the appropriate signatures, and take the form to their academic dean’s office for approval.
  4. The academic dean’s office would accept or deny the request.
  5. If approved, Enrollment Services will process the request.

 Students earning Retroactive Credits (in foreign languages)

Retroactive credits are entered on the university transcript during the term following the term in which these credits are earned. Retroactive credits do not advance a student’s enrollment priority for the term immediately following the term in which the course to earn retroactive credits was taken. For more information, contact the University of Wisconsin-Madison Language Institute.

Enrollment with other UW System campuses

UW-Extension: To enroll in a UW-Extension Independent Study Course, undergraduate or special students must obtain permission from their academic dean. Students must enroll for the course at UW-Extension during the first two weeks of the term, subject to the independent study credit rules and procedures, and present their UW-Madison paid fee receipt and academic action from their dean.

To drop a course, students must notify both the registration office at UW–Extension and their academic dean’s office. Students who wish to complete their independent study credit course beyond the end of the current term may do so in accordance with the rules of UW-Extension. A new academic dean’s action must be obtained to cover this additional time. The same procedure applies if an 'incomplete' is earned on a UW-Extension course.

Other UW Campuses: To enroll jointly at another UW-System campus, UW-Madison undergraduate and special students must obtain permission from their academic dean. Course enrollment is accomplished on each campus according to the rules and procedures of that campus. In all cases, the grade and grade points earned will not be entered on the student’s permanent record maintained at UW-Madison, but the credits will be transferred subject to the final evaluation. Fees will be assessed in accordance with UW-System policy.

For questions regarding joint enrollment at another UW-System campus, contact Tuition Assessment within the Office of the Registrar:
Office of the Registrar, Tuition Assessment
Phone: (608) 262-4031
Email: tuition@em.wisc.edu

Late Initial Enrollment

A $25.00 late initial enrollment fee is assessed to students who add their first class after their respective Late Initial Enrollment Deadline:

 

Spring 2014
All students, except university specials and guests Friday, January 24

University specials and guests Friday, January 31
Fall 2014
All students, except university specials and guests Friday, September 5

University specials and guests Friday, September 12

For questions regarding late enrollment, view the Late Enrollment Policy.

Initial course enrollment after the Add Deadline Date requires the permission of the student’s academic dean and departmental permission for each course for all students. Advisor approval, if required, should be accomplished in accordance with the procedures established in the respective college or school (see the following table).

*Note: Permission to enroll late is not granted automatically.

Type of Student Advisors
Approval*
Academic Dean’s Office
Grad Students Yes 217 Bascom Hall
Law Students No 5105 Law
Medical Students No 2150 HSLC
Pharm D Students Yes 1203 Rennebohm Hall
Physical Therapy Master’s Yes 1140 Med Sci Center (MSC)
Master of Public Health Yes 1140 Med Sci Center (MSC)
Veterinary Medicine No Rm 2268, 2015 Linden Dr.
Undergrad and College Special Students:

Ag & Life Sciences No 116 Ag Hall
Business *see below 3150 Grainger Hall
Education No 139 Education Bldg
Engineering Yes 2620 Engineering
Engr First Year Yes 1150 Engineering
Human Ecology No B312 Sterling Hall
Letters & Science *see below Suite 155 1305 Linden Dr
Medicine (Undergrad) Yes 1140 Med Sci Center (MSC)
Nursing Yes K6/146, Clinical Sci Center
Pharmacy Yes 1203 Rennebohm Hall
Division of Continuing Studies:

University Specials No 21 N. Park St, 7th floor
Guest Students *see below 21 N. Park St, 7th floor




*Late Enrollment Activities for these students may require advisor’s approval:

Business Students Late Enrollment: no advisor’s authorization
-academic dean’s approval required; visit 3150 Grainger Hall.
Business Students Late Add:
-instructor’s, department’s office & dean’s office authorization required.
Business Students Late drop:
-Dean’s approval required; visit 3150 Grainger Hall.

Letter's & Sciences Late Enrollment:
-department’s approval & dean’s approval both required; visit 1305 Linden Dr, Suite 155
Letter's & Sciences Late Add:
-instructor’s, department’s office & dean’s office authorization required
Letter's & Sciences Late drop:
-dean’s approval required; visit 1305 Linden Dr, Suite 155

Guest students must obtain the authorization of the instructor for each course in which they enroll.

Religious Observances and Mandatory Academic Requirements

It is the university’s policy that mandatory academic requirements, such as exams, should not be scheduled on days when religious observances may cause substantial numbers of students to be absent from the university. Any student who has a conflict between a mandatory academic requirement and a religious observance (which may include travel time) must notify his/her instructors within the first two weeks of class of the specific days or dates on which he or she requests relief. It is understood that instructors may set reasonable limits on the total number of days claimed by any one student. Make-ups may be scheduled before or after the regularly scheduled requirements. If, after speaking with the instructor, a student believes he/she has not been accommodated, that student should speak with the faculty member’s department chair.

For more information, contact the Secretary of the Faculty.

Obtaining a University Photo ID Card (Wiscard)

To be eligible for an ID card, a student must be enrolled for classes and present some form of valid photo identification.

For more information, office hours and location, please visit the Wiscard website.

Final Exam Information

Detailed final exam date and time information can be found in Student Center in My UW.

Repeatable Courses

Undergraduates are not able to repeat any course, with all grades (A through F) and their associated grade points included in the grade point average, but with credits counted only once for any other purpose. Students should consult their dean’s office for any additional requirements.

Students may carry courses on a refresher basis if they wish to repeat a course for which they have college credit. Courses taken on a refresher basis do not count for degree credit a second time. Graduate students should see Graduate Academic Guidelines for information on repeating courses.

Incompletes

For more information regarding incompletes, visit the Incomplete page on the Office of the Registrar website.

 


CONTACT INFORMATION

University of Wisconsin-Madison
Office of the Registrar
333 East Campus Mall #10101
Madison, WI 53715-1384
U-Square